June 15, 2024
Austin, Texas, USA

4 Tips for Working More Efficiently in WPS Office

WPS Office

WPS Office is an office software suite made up of WPS Writer, Presentation, Spreadsheet, and PDF that allows you to easily create and edit documents, presentations, spreadsheets, and PDF files on your PC or mobile device. 

With its user-friendly interface and powerful functions, WPS Office helps you finish all your tasks more efficiently in both business and personal life. You will also get a built-in download pdf converter integrated.

Here are four ways to work more efficiently with WPS Office.

Tip 1: Quick Editing

When you want to edit existing files but do not want to create copies, right-click on files and select Quick Edit. This feature allows you to quickly open and edit multiple Word, Excel, or PowerPoint documents in their original layout. 

When you save your changes, they will be applied directly to each document. If there are any problems with what you have done, go back and change them without having created separate copies of your work. Saving time is key when working efficiently.

In addition, Quick Editing also enables you to apply text formatting (fonts, font sizes, and styles) across all selected documents at once. Moreover, it helps make consistent header styles by merging headers from different files into one file, even adding page numbers to multiple pages at once.

Tip 2: Manage One File at a Time

When you have lots of files to work on, it may be tempting to open them all in separate windows. But that can easily slow you down because it’s hard to focus when each file has its own window and icon. 

The solution is simple: Instead of working with multiple files at once, only have one document open at a time. This will make it easier to spot problems quickly and closeout less-important projects faster. In fact, research shows people actually work more productively when they’re focused on one task at a time. 

If you really want to multitask effectively, try using multiple monitors (as long as your computer is fast enough). That way, you can look over documents or slides without having them take up space on your screen.

Tip 3: Work Faster with Shortcuts

Set up your keyboard with shortcuts so you can work more efficiently. You can create hotkeys to perform almost any action with a simple keystroke. It’s easy and customizable, so what are you waiting for? 

Go ahead and check out Hotkey in the WPS Key panel to personalize your settings. Save time by creating personalized shortcuts. Here is an example of some frequently used shortcut keys:

Your new workflow will help you save lots of time on repetitive tasks, allowing you to focus on other things that need your attention. 

For example, if a word document contains several misspelled words or sentences that should be rewritten, don’t waste time checking them one by one-simply use Ctrl + F shortcut to quickly find all occurrences of misspelled words and replace them at once. 

This works great when editing larger documents as well-just open multiple files using the multi-tab function or split-screen mode (hold down Ctrl + Shift + Left/Right Arrow Keys) while working in Word or Excel files.

Tip 4: Focus on Quality

You don’t need to spend countless hours polishing your work. Just make sure that what you do produce is of good quality and correct, and you’ll be fine. Set goals regarding the number of words, pages, or projects completed per day to keep yourself on track. 

Make a list of all projects that need to be finished and prioritize them according to deadlines and importance-this will help eliminate some unnecessary stress from your workload as well. 

Finally, as a rule of thumb, try to get as much done at least a week before you really need it; it’s better to have more time than less with documents and presentations. Don’t have WPS? Well, to create awesome slides, download WPS presentation now.

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